MINUTES OF THE BOARD RETREAT OF THE BOARD OF EDUCATION CARBONDALE COMMUNITY HIGH SCHOOL DISTRICT 165, CARBONDALE, ILLINOIS HELD APRIL 10, 2018
The Board Retreat of the Board of Education of School District 165 was held in the Carbondale Community High School Media Center, 1301 East Walnut Street, Carbondale, Illinois, on Tuesday, April 10, 2018, at 6:00 p.m.
Upon roll call, the following members were present:
Kathy Booziotis Francis Tsung
Joe Hudgins Julie VanWinkle
Christopher Swims Brian Woodard
The following member was absent: Linda Flowers
Also present were:
Stephen Murphy Ryan Thomas
Daniel Booth
President Woodard declared a quorum present and the Board Retreat of April 10, 2018, was called to order.
Public Comments: None
Member Answers Roll Call: Member Flowers answered roll call at 6:57 p.m.
Superintendent’s Report: Mr. Murphy reviewed and discussed the Superintendent’s Report (Attachment 1) with the Board.
Principal’s Report: Mr. Booth and Mr. Ryan reviewed and discussed the Principal’s Report (Attachment 2) with the Board.
Adjournment: The Board Retreat adjourned at 10:06 p.m.
MINUTES APPROVED: APRIL 19, 2018
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Attachment #1
Superintendent’s Report - Board Retreat April 2018
I. Financial Overview
a. Budget and fund balances
b. Treasurer’s Report
c. Local Funding – Tax Levy
d. State Funding – New “Evidence-based” model
II. County School Facility Sales Tax
a. Currently Collected $406,607 (6 months that included eclipse and Christmas season)
b. Currently Spent $59,500 - Budget commitment $150,000 (Energy management, Tennis Court Restrooms)
c. Borrowing capacity – roughly $8 million, standard terms
III. Facility Needs
a. Facilities Committee
b. Current Approved Projects (not necessarily all from sales tax proceeds)
i. Tennis Court Restrooms ($90,000)
ii. Media Center/Auditorium Roof Replacement ($250,000)
iii. E-Wing Stairwell ($165,000)
c. Upcoming Repairs or Future Facilities Needs
i. Roof Replacement (5 years - $750,000)
ii. C-Wing and D-Wing Stairwells (1-2 years $250,000-$300,000)
iii. Track Replacement (Summer 2019 $250,000-$300,000)
iv. Gym Bleacher Replacement (1-2 years $150,000-$200,000)
v. SuperBlock upgrades – new fieldhouses, concession stand, general field upgrades ($250,000-$500,000+)
vi. Practice field lights ($70,000)
vii. HVAC and Energy (5 years $500,000)
viii. New Boilers (5 years $250,000)
ix. Additional Storage, potentially under FB bleachers (Getting quotes, $100,000)
x. Security Upgrades
d. Potential Expansion/Facility Upgrades (Various “Wish” Lists)
i. Gymnasium Expansion (3-5 years - $6 million+)
ii. Astroturf football field ($800,000)
iii. CTE Area Expansion ($800,000)
iv. Additional Classroom space ($800,000)
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Attachment #2
The Future of CCHS Principal’s Report
I. Personnel
a. Hiring the right people is always priority #1
b. Diversity – Working to get our workforce to look like our students
c. When non- tenured teachers are not working, tough decisions must be made
II. Evaluation
a. Spend time with those teachers that struggle the most (tenured or non-tenured)
b. Don’t penalize new teachers for inexperience. If they are coachable and working hard give them time to grow.
c. Department chairs must be held to a high standard for teachers to understand district expectations.
d. Curriculum Director will be vital to chair growth. “Coaching the Coaches”
e. Administrators must be experts of good practice in the classroom.
f. Inter-rater reliability must continue to be a focus.
III. Curriculum
a. Specify the role of the Curriculum Director. This role will look different next year than it has in the past. Evaluator? Coach? Visionary? Data? All the above?
b. How can data be used to support our strugglers, fill gaps for our mid-level students, and enrich our top-level students? Data driven decisions. Data team?
c. SAT – How can we use information from the PSAT/SAT to impact our curriculum? How can we dig deeper into this data and use it in a meaningful way?
d. What do we want Academic Support to look like at CCHS?
e. Should we look at changing our schedule to build in a homeroom or support time for students? Take away SSR time?
f. College and Career Counselor has been a good transition. How can we prepare students for careers right out of high school in the future? CTE should be a part of this conversation.
g. Alignment of curriculum with feeder schools. How can the high school work with the feeder school districts to help them understand where students need to be when they enter 9th grade?
IV. Professional Development
a. Articulation will be a priority in the future. This will help the HS more than anybody.
b. What do our teachers need to continually grow?
c. National Board Certification Cohort could take teachers to the next level at CCHS. A cohort is beginning next school year. Progress should be monitored.
V. Social/Emotional Learning
a. Trauma Informed schools is the next big thing in education. We are known for our supports through our school counselors and social workers. How can we continue to teach our faculty the impact of trauma on students?
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Link to Video of April 19, 2018, Board of Education Meeting: https://vimeo.com/265775874
MINUTES OF THE REGULAR SCHEDULED MEETING OF THE BOARD OF EDUCATION CARBONDALE COMMUNITY HIGH SCHOOL DISTRICT 165, CARBONDALE, ILLINOIS HELD APRIL 19, 2018
The regular scheduled meeting of the Board of Education of School District 165 was held in the cafeteria of Carbondale Community High School, 1301 East Walnut Street, Carbondale, Illinois, on Thursday, April 19, 2018 at 7:00 p.m.
Upon roll call, the following members were present:
Kathy Booziotis Francis Tsung
Linda Flowers Brian Woodard
Christopher Swims
The following members were absent:
Joe Hudgins Julie VanWinkle
Also present:
Stephen Murphy Brandi Jones
Donna Fager Michelle Thomas
Daniel Booth Kim Wheeler
Ryan Thomas
President Woodard declared a quorum present and the regular scheduled meeting of April 19, 2018, was called to order.
Approval of Minutes: Motion by Flowers, seconded by Swims, to approve the following minutes:
a. Regular Scheduled Meeting of March 22, 2018
b. Executive Session of March 22, 2018
c. Special Meeting of March 26, 2018
d. Board Retreat of April 10, 2018
Roll call: Booziotis, Flowers, Swims, Tsung and Woodard voted yes. Nay, none. Motion carried.
Public Comments: None
Driver Ed./Health Ed./P.E. Department Presentation: Kim Wheeler and Michelle Thomas, Co-Chairs of the Driver Education/Health Education/Physical Education Department did a presentation for the Board regarding the activities of their department.
Student Activities Director Presentation: Brandi Jones, Student Activities Director, did a presentation for the Board regarding the 2017-18 student activities.
Payment of Bills: Motion by Tsung, seconded by Swims, to pay the remaining bills for the month of March 2018; and, those available for payment for the month of April 2018. Roll call: Flowers, Swims, Tsung, Woodard and Booziotis voted yes. Nay, none. Motion carried.
Superintendent’s Report: Superintendent Murphy apprised the Board of the following information in his Superintendent’s Report:
Tennis Court Restrooms: The bids for constructing new tennis court restrooms were unbelievably high. The estimated cost for the project was $90,000; however, the lowest bid received was over $225,000. The Architect is attempting to evaluate why this happened. A more feasible option would be to construct the restrooms for dual use with football. This would be a simpler design between the courts and cost under $90,000. The construction would be completed this summer.
Astro Turf: Past discussions indicated that an “AstroTurf” football field was not a high priority for the Athletic Department; however, the Fralish Cup was cancelled again this year due to rain and poor field conditions. This prompted discussion to consider the option of a turf field when the track is replaced next summer.
Covered Facility for Tennis Courts: During a recent Facilities meeting there was discussion on constructing a covered facility for the tennis courts so that they could be used year-around. The estimated cost would be $300,000.
Evidence-Based Funding Model: The District received the first funding under the State of Illinois’ new evidence-based formula. The District should receive about $74,000 in new funding in the next two months. There are no restrictions on the new funds; however, the model indicates one area the District would benefit from is a licensed librarian. The District will post a Media Coordinator/Library Information Specialist position notice for the 2018-19 school year.
District 95 Public Relations: The interviews for a shared Public Relations position with District 95 are scheduled for May 9 and May 10, 2018. Dr. Flowers and Mr. Murphy will sit on the interview committee. The position will be a District 95 employee, and District 165 will share part of the salary.
Groundskeeper: The District has received no applicants for the position of Groundskeeper. Mr. Murphy will set up a meeting with some professionals in the area to discuss potential options.
2018 Board of Education Student Artwork Purchase Award: Motion by Booziotis, seconded by Swims, to approve the 2018 Student Artwork Purchase Award ($200) as presented. Roll call: Swims, Tsung, Woodard, Booziotis and Flowers voted yes. Nay, none. Motion carried.
Transportation Contract One-Year Extension: Motion by Flowers, seconded by Swims, to approve the one-year contract extension with West Bus Transportation Service for the 2018-19 school year as presented. Roll call: Tsung, Woodard, Booziotis, Flowers and Swims voted yes. Nay, none. Motion carried.
2018-19 Employee Health, Dental and Vision Insurance Renewal: Motion by Tsung, seconded by Booziotis, to approve the renewal premiums from Blue Cross/Blue Shield and ISEBC/Sun Life for employee health, dental and vision insurance for the 2018-19 school year as presented. Roll call: Woodard, Booziotis, Flowers, Swims and Tsung voted yes. Nay, none. Motion carried.
IASB PRESS Issue 97 Board Policy Manual: Motion by Booziotis, seconded by Flowers, to approve the IASB PRESS Issue 97 Board Policy Manual updates as presented. Roll call: Booziotis, Flowers,
Updates Swims, Tsung and Woodard voted yes. Nay, none. Motion carried. First reading of IASB PRESS Issue 97 Board Policy Manual updates occurred at the March 22, 2018 Board of Education Meeting.
Resolution to Prohibit Sexual Harassment: Motion by Tsung, seconded by Swims, to approve the Resolution to Prohibit Sexual Harassment as presented. Roll call: Flowers, Swims, Tsung, Woodard and Booziotis voted yes. Nay, none. Motion carried.
2018-19 Annual COPE Safe Schools Program Intergovernmental Agreement: Motion by Swims, seconded by Tsung, to approve the 2018-19 Annual Intergovernmental Agreement for School Districts Regional Office of Education #30 COPE Safe School Program as presented. Roll call: Swims, Tsung, Woodard, Booziotis and Flowers voted yes. Nay, none. Motion carried.
Member Flowers asked why the statement *Eligible for disciplinary reassignment pursuant to violation of school district “zero tolerance policies” continues to be included in the annual resolution when the zero tolerance policies have not been legal for the past several years. Superintendent Murphy advised he would contact the Regional Superintendent for an explanation on why the language continues to be included in the resolution.
2018-19 Annual Project SOAR Alternative Educational Program Intergovernmental Agreement: Motion by Booziotis, seconded by Swims, to approve the 2018-19 Annual Intergovernmental Agreement for School Districts Regional Office of Education #30 Project SOAR Alternative Educational Program as presented. Roll call: Tsung, Woodard, Booziotis, Flowers and Swims voted yes. Nay, none. Motion carried.
Resignations/Retirements: Motion by Tsung, seconded by Flowers, to accept the resignations/retirements of the following personnel as presented:
a. Resignation of Hayden Beattie (Rebound Math/Science Teacher Program Aide) effective April 6, 2018.
b. Retirement of Maria Taylor (Spanish teacher) effective at the end of the 2018-19 school year.
c. Retirement of Suzanne Asaturian (science teacher) effective at the end of the 2020-21 school year.
d. Retirement of James L. Miller (physical education teacher) effective at the end of the 2020-21 school year.
e. Retirement of Marcella Morris (reading teacher) effective at the end of the 2020-21 school year.
f. Retirement of Donna Fager (Chief School Business Official) effective July 30, 2021.
g. Retirement of Don Biggs (Maintenance Director) effective August 1, 2021.
Roll call: Woodard, Booziotis, Flowers, Swims and Tsung voted yes. Nay, none. Motion carried.
Employment Transfer: Motion by Booziotis, seconded by Tsung, to approve the employment transfer of Rena Weller from the Assistant Secretary to the CSBO/District Cashier position to the Faculty Secretary position effective April 20, 2018. Roll call: Booziotis, Flowers, Hudgins, Swims, Tsung and Woodard voted yes. Nay, none. Motion carried.
Employment of Personnel: Motion by Flowers, seconded by Booziotis, to employ the following personnel as presented:
a. 2017-18 Rebound Grant Personnel--Employment is contingent on the availability of grant funds. Employment Period: April 13-July 31, 2018. Hours will be reduced during the summer or until adequate student enrollment is achieved--Personnel: Ivory Rush-Aldridge, Math Science Teacher Program Aide--35 Hrs./Week @ $16.00/Hr.
b. 2017-18 Extra-Duty Personnel--Seth Kohlhaas: Theatre-Musical ($903.25)
c. 2018-19 English Teacher--Charles May as a full-time English teacher. Mr. May’s education and experience will place him at Line 4, Column BA/BS on the Teacher Salary Schedule ($49,456.00).
Roll call: Flowers, Swims, Tsung, Woodard and Booziotis voted yes. Nay, none. Motion carried.
2017-18 Volunteers: Motion by Tsung, seconded by Booziotis, to approve the following 2017-18 volunteers as presented:
Edith Koine: Theatre-Musical Volunteer
Melissa Tillman: Theatre-Musical Volunteer
Christopher Shelton*: Fishing Coach Volunteer
*Pending receipt of ASEP Certification.
Roll call: Swims, Tsung, Woodard, Booziotis and Flowers voted yes. Nay, none. Motion carried.
Upcoming Events:
Awards Night: Thursday, May 3, 2018 at 6:00 p.m. at the Carbondale Civic Center.
Next Board of Education Meeting: Wednesday, May 16, 2018 at 7:00 p.m.
Graduation: Saturday, May 19, 2018 at 3:00 p.m. at the SIU Arena
Adjournment: The meeting adjourned at 7:48 p.m.
MINUTES APPROVED: MAY 16, 2018