May 2023 School Board Meeting Minutes


The regular meeting of the Board of Education of Carbondale Community High School District 165 was held in the Cafeteria of Carbondale Community High School, 1301 East Walnut Street, Carbondale, Illinois, on Tuesday, May 16, 2023, at 6:00 p.m.

Upon roll call, the following members were present:

Rania Dababneh                     Christopher Swims 
Linda Flowers                         Francis Tsung 
Wendell Pohlman                   Julie VanWinkle

The following member was absent:  Lana Galan

Also present:

Daniel Booth                           Ryan Thomas 
Ray Toliver, Jr.

President VanWinkle declared a quorum present and the regular meeting of May 16, 2023, was called to order.

Public Hearing: 2022-23 Amended Budget: President VanWinkle opened the public hearing to receive public 
comments on the 2022-23 Amended Budget. There were no comments.    

Motion by Pohlman, seconded by Swims, to close the public hearing on the 2022-23 Amended Budget. Roll call: Dabaneh, Flowers, Pohlman, Swims, Tsung and VanWinkle voted yes. Nay, none. Motion carried.

Approval of Minutes: Motion by Swims, seconded by Pohlman, to approve the minutes of the regular rescheduled meeting of April 27, 2023. Roll call: Flowers, Pohlman, Swims, Tsung, VanWinkle and Dababneh voted yes. Nay, none. Motion carried.

Old Business—None

Public Comments—None

FOIA Requests: The Board received a listing of the 2022-23 FOIA requests received to date in their Board packet.

2023 Scholarship and Award Recipients: The Board received the 2023 Scholarship and Award Recipients listing in their Board packets.

2023 CCHSEA Teacher of the Year: The CCHS Education Association selected Bryan Lee as the 2023 CCHSEA Teacher of the Year. Mr. Booth will send a letter on behalf of the Board to congratulate Mr. Lee.

Payment of Bills: Motion by Pohlman, seconded by Swims, to pay the remaining bills for the month of April 2023; and, those available for payment for the month of May 2023. Roll call: Pohlman, Swims, Tsung, VanWinkle, Dababneh and Flowers voted yes.  Nay, none. Motion carried.

ESSER II and ESSER III Grant Expenditures: The Board received an update on the ESSER II grant and ESSER III Grant expenditures in their Board packet.

Principal’s Report: Mr. Thomas reported on the following: 
●Senior Finals, Movie Night, Senior Trip, Graduation 
●Boys Freshman/Sophomore Track Team-Conference Champs 
●Boys Tennis Team-Conference Champs 
●Underclassmen Exams: May 31-June 1 
●Summer Enrichment Program: June 5-23 
●Credit Recovery Program: June 5-30

Superintendent’s Report: Mr. Booth reported on the following:

Construction Updates

Maintenance Shed: The interior work has begun and should be completed in the coming weeks.

Walnut Street Security Entrance: Construction began during Spring Break and steady progress is being made. The Walnut Street entrance will remain closed until the project is completed. After the interior of the project is completed an awning and signage will be added to the entrance.

Summer work includes the following items
1. C-Wing staircase completion 
2. Exterior structural steel paint (HLS Project) 
3. Kitchen floor epoxy (HLS Project) 
4. H-Hallway sound clouds 
5. CTE addition (Pending Board approval)

Solar Panel Discussion
During the Building and Grounds Committee discussions over the last couple of years, the committee began exploring the possibility of adding solar panels to our camps to assist with the rising energy costs. The state and federal government have begun providing large rebates to public entities that purchase solar panels that accumulate to almost 50% of what the total project would cost. The energy produced from solar panel additions can accumulate to a near $100,000 savings per year. At the June Board meeting a presentation will be given by a company named GRP on the addition of solar panels and a representative from Stifel on how the District can pay for the project using a combination of debt certificates and state and federal rebates.

Strategic Planning Progress
May: Goal Five Action Plan Update 
June: Year End Strategic Plan Update 
July: Superintendent Evaluation

Strategic Plan: Goal Five Action Ray Toliver reviewed the Strategic Plan: Goal Five Action Plan update for Plan Update the Board.

Make effective and efficient use of resources to maximize educational success.

Strategy 9:  Construct facility and technology upgrades and provide better space utilization to improve learning and teacher.

Champion: Ray Toliver

Co-Champion: Mike Green

Action Team Members: Terri Goodin, Dallas Terry, Amy Morse, Kelly Lannom, Matt Young, Heather Hines

Investigating (Getting Ready)

1. Investigate further use of space and furniture issues to enhance teaching and learning. 
--Survey what rooms that are used all hours of the day. Are the rooms being used occasionally and how often per month.  
--Is the classroom furniture conducive to the learning environment.

2. Investigate Life-Safety projects and timelines to be certain compliance can be completed within time requirements. 
--We can review the current Health Life Safety survey list and also look for when we are due for another HLS assessment.

3. Investigate ISTE (International Society for Technology in Education) standards for learning, teaching, and leading in the digital age. 
--Is this a direction we would like to see the District go in the next 5-10 years? 
--Teachers would need support to get this accomplished.

4. Investigate an instructional technology audit to understand how often, and how well technology is being used and integrated into the classroom. 
--Have we had an internal/external party look at our technological infrastructure to ensure processes and systems run efficiently and accurately, while remaining secure and compliant. 
--How is technology being used in the classroom? Does it work?

Developing (Plan)

1. Develop plans to better communicate to the community financial performance of the district. 
--Graphs and/or more reports for board meetings. Put these reports on the website. 
--Show how money is being spent by revenue source: local/state/federal. 
--What are we spending local dollars on? Communicate that to stakeholders. 
--Update/Distribute Annually

2. Develop ESSER funded projects for implementation in 2023 
--Cafeteria/Roof/Maintenance Shed/Weight Room/Boilers/CTE

3. Reassess construction project in the queue and update timelines. 
--Due to inflation and supply chain shortages, we have had to restructure ESSER funds to accommodate.

4. Assess long-range facility plan to be certain all projects are on track for 2023 implementation. 
--How do we handle somethings that are out of our control.

5. Conduct an instructional technology audit. 
--Find out how, how often, and how well technology is being integrated into our classrooms.

Implementing (Do-Study-Act)

1. Target “Days Cash on Hand” to grow and improve the financial profile for 2023. 
--Which area would we like to improve on and set a target. 
--Good target for community to understand why we want to achieve this.

2. Implement ESSER funded projects for 2023 
--We are currently doing, will keep doing for FY24.

3. Implement Life-Safety projects for 2023 
--We have planned for our HLS 10-year survey to be completed by the end of next year. School maintenance grants have been approved.

4. Implement long-range facility plans for 2023 
--What does this look like? Master preventative maintenance list. Building and Grounds Committee 
--Standardized testing will all be online starting in 2024.

Audit Financial Profile Score Indicators
--Fund Balance to Revenue Ratio 
--Expenditures to Revenue Ratio 
--Days Cash on Hand 
--Percent of Short-Term Borrowing Remaining 
--Percent of Long-Term Debt Margin Remaining

--Financial Recognition: 3.54-4.00; CCHS is currently at recognition status. 
--Financial Review: 3.08-3.53 
--Early Warning: 2.62-3.07 
--Financial Watch: 1.00-2.61

Days Cash on Hand
--ISBE Target is 180 Days 
--FY22 AFR indicates CCHS has 258 Days on Hand.          

I.T. Help Desk Tickets
--Percentage of I.T. Help Desk tickets completed within three days or less, starting from the first day of school.

Maintenance Help Desk Tickets
--Percentage of Maintenance Help Desk tickets completed within five days or less, starting with from the first day of school.

Cleanliness of Facility
--Provide quarterly survey to faculty and staff assessing the cleanliness of the facility to make improvements in the areas that are needed.

Health Life Safety Compliance 
--Completing all our HLS projects within the 10-year timeframe given to do so.

Long-Range Facility Plan on Track 
--Ensure that all of our building projects currently in progress are at least 50% completed by the end of the fiscal year. 
--We have received a lot of constructive feedback on our facility surveys. This was something the District has never done before, and it showed us the areas that we need to improve in as well as the areas that we do well in. 
--We received 167 responses and 92 comments through the first three quarters of the fiscal year. 
--We have scheduled the kitchen floor epoxy and C-Wing stair replacement projects this summer to complete our 10-year HLS survey. 
--The I.T. Department is resolving tickets within 1.1 days. 
--193 total tickets submitted/172 resolved in three days or less. 
--The Maintenance Department is resolving tickets within 2.77 days. 
--236 total tickets submitted/174 completed in five days or less. 
--Reflect on 2022-23 school year. 
--Complete an updated Action Plan for 2023-24 school year. 
--Establish team membership for 2023-24 school year. 
--Set KPI’s and targets for 2023-24 school year. 
--Implement Action Plan for the 2023-24 school year.

2022-23 Summer Enrichment Program: The Board received the 2022-23 Summer Enrichment Program brochure in their Board packet.

Yearbook Publication Bid Award: Motion by Swims, seconded by Flowers, to acknowledge receipt of the yearbook publication bids received; and, to award the bid to the lowest responsible bidder, Jostens, in the amount of $24,500.00 as presented.  Roll call: Swims, Tsung, VanWinkle, Dababneh, Flowers and Pohlman voted yes. Nay, none. Motion carried.

2023-24 Employee Health, Dental and Vision Insurance Renewal: Item tabled to June meeting.

2022-23 Amended Budget: Motion by Swims, seconded by Flowers, to approve the 2022-23 Amended Budget as presented.  Roll call: Tsung, VanWinkle, Dababneh, Flowers, Pohlman and Swims voted yes. Nay, none. Motion carried.

IASB PRESS Issue 111 Board 111 Policy Manual Updates/Second Reading/Adoption: Motion by Pohlman, seconded by Swims, to approve IASB PRESS Issue   Board Policy Manual updates as presented. Roll call: VanWinkle, Dababneh, Flowers, Pohlman, Swims and Tsung voted yes. Nay, none. Motion carried.  First reading of the updates occurred at the April 27, 2023, Board meeting.


Employment of 2022-23 Rebound Grant Personnel: Motion by Tsung, seconded by Swims, to retroactively employ the following 2022-23 Rebound grant personnel as presented, contingent upon adequate grant funding and timely receipt of those funds: Delema Cowan, Parent Educator, 37.5 hours/week @ $20.00/hour--Employment Period: May 16, 2023-June 30, 2023. The hours will be reduced during the summer or until adequate student enrollment is achieved. Roll call: Dababneh, Flowers, Pohlman, Swims, Tsung and VanWinkle voted yes. Nay, none. Motion carried.

Employment of 2022-23 Summer School Personnel: Motion by Swims, seconded by Flowers, to employ the following 2022-23 summer school personnel as presented and subject to final enrollment numbers:

Driver Education: Classroom Instruction
--Employment Period: June 4-30, 2023 (80 Hours) 
--Personnel:  Kim Wheeler

Driver Education: Behind-the-Wheel Instruction
--Personnel: Mark Albertini

Hall Monitor Personnel
--Employment Period: June 5-23, 2023
--Personnel: Andrew Smith and Sian Person

Summer Enrichment Program
--Employment Period: June 5-30, 2023
--Personnel: Karen Gibson, Betsy Geiselman, Greg Townsend, Jane Rendon, Bryan Lee, Kobe Lewis-Moss, Stan Drake, DeAndre Smith, Sharon Walters, Sharon Lorinskas, Justin Merriman, Sian Person, Melinda Pierson, Leigh Burton, Matt Wilson, Jacara Brisco, Dominic Johnson, Rasheeda Love, Andrew Gwinup, Paul Decker, Mike Dollins, Dana Cox-Lipe, Melanie Nelson and Jimi Bradley, Kaylin Wilson 
Roll call: Flowers, Pohlman, Swims, Tsung, VanWinkle and Dababneh voted yes. Nay, none. Motion carried.

Employment of 2023-24 CTE Teacher: Motion by Tsung, seconded by Swims, to employ Zachary Clark as a part-time (3/6-time) Career and Technical Education Teacher for the 2023-24 school year. Mr. Clark’s education and experience will place him at Line 0, Column BA/BS prorated on the 2023-24 Teacher Salary Schedule.  Roll call: Pohlman, Swims, Tsung, VanWinkle, Dababneh and Flowers voted yes. Nay, none. Motion carried.

Employment of 2023-24 Extra-Duty Extended-Time Personnel: Motion by Swims, seconded by Pohlman, to employ the following 2023-24 extra-duty/extended-time personnel as presented:

2023-24 Extra-Duty/Extended-time Personnel
Assessments Coordinator: Terri Goodin (S: $2,388)
Band Director: Greg Townsend (S: $9,924)
Extra-Curricular Events Director: Brandi Jones ($2,334.66), Dallas Terry ($1,167.33)
Family Career & Community Leaders of America: Dana Cox-Lipe ($542.50), Rasheeda Love ($542.50)
Future Business Leaders of America Sponsor: Christi McGee (S: $1,085)
Future Farmers of America Sponsor: Michelle Buchheit (S: $2,386)
Key Club Sponsor: Erin Sagaskie (S: $3,502)
LifeSavers Sponsor: Stacey Massie ($875.50), Kyle Povolish ($875.50), Jessie Anderson ($875.50), Cara Polczynski ($875.50)
Minority Student Council Sponsor: Arnold Taylor (S: $1,085)
Model United Nations Sponsor: Dawn Bassett (S: $2,438)
National Honor Society: Tracie Shackles (S: $584)
Senior Class Sponsor: Brandi Jones (S: $184), Jeff Miller (S: $184)
Skills USA Sponsor: Dallas Terry ($1,751), Don Moberley ($875.50), Melanie Nelson ($875.50)
Student Council Sponsor: Brandi Jones ($2,626), Mike Butler ($876)
Terrier Times Newspaper Sponsor: Chris Apple ($875), Lindsey Sears ($875)
Title I Coordinator: Terri Goodin (S: $4,669)
Vocal Music Director: Katrina Wood (S: $2,625)
Wellness Coordinator: Kim Wheeler ($1,167.33), C.J. Buss ($1,167.33), Stacey Massie ($1,167.33)
Math Team/WYSE Sponsor: Clyde Hurley ($914.25), Kamen Rosado ($914.25), Mike Dollins ($609.50)
Yearbook Sponsor: Brandi Jones (S: $9,924)

African American History Club Sponsor:  Rasheeda Love (S: $1,085)
Art Club Sponsor: Jen Kennedy (S: $368)
Bleacher Bums Sponsor: Brandi Jones (S: $368) Chess Club Sponsor: Jesse Krutsinger (S: $368)
Educators Rising Sponsor:  Rasheeda Love (S: $368)
French Club Sponsor:  Aimee Ellis (S: $368)
German Club Sponsor:  Alexandria Bassett (S: $368)
Global Initiative Organization Club Sponsor: Justin Merriman (S: $368)
Gay Straight Alliance Club Sponsor: Kasey Paris ($184), Shannon Simmons ($184)
History Club Sponsor: C.J. Buss (S: $368)
Imagination-in-Motion Club Sponsor: Katie Godinez (S: $368)
Improv (Terriers Live!) Club Sponsor Josh Taylor (S: $368)
Interact Rotary Club Sponsor: Melisa Lopez (S: $368)
International Club Sponsor: LeAnne Gaydos (S: $368)Japanese Club Sponsor:  Katie Vieceli (S: $368)
Junior MANNERS Club Sponsor: Michelle Buchheit ($184), Melissa McCutchen ($184)
Math Club Sponsor: Kamen Rosado (S: $368)
Scrapbooking & Craft Club Sponsor: Cheryl Drue (S: $368)
Spanish Club Sponsor: Melisa Lopez ($184) Jane Rendon ($184)
Tabletop Gaming Club Sponsor:  Josh Taylor (S: $368)
Tabletop Tennis Sponsor: Susan Murphy (S: $368)
Thespian Club Sponsor; Heather Taylor ($184), Josh Taylor ($184)
Women in Leadership Club Sponsor: Melinda Pierson (S: $368)

Head Volleyball Coach: Fae Ragan $8,752.00
Head Boys Soccer Coach: Jeff Hansen $6,422.00
Boys Golf Coach: Wendell Wheeler $4,669.00
Girls Golf Coach: Naomi Grisham $4,669.00
Head Football Coach: Bryan Lee $9,924.00
Head Girls Tennis Coach: Mike Butler $6,422.00
Cheerleading Coach: DeAnne Miller $6,422.00
Dance Team Coach: Gillian Prepejchal $1,085.00
Head Girls Basketball Coach: Tracy Hill $9,924.00
Head Wrestling Coach: Jerry Richards $8,752.00
Boys Bowling Coach: Kevin Stamp $4,669.00
Girls Bowling Coach: Kevin Stamp $4,669.00
Head Softball Coach: Kim Wheeler $6,422.00
Head Boys Tennis Coach: Mike Butler $6,422.00
Head Boys Track Coach: Mykel Gary $6,422.00
Head Girls Soccer Coach: Ortez Davis $6,422.00

Extended-Time Positions
Counseling Registration (.50 Month): Krista Antrim, Caitlin Klaybor, Lyndsey Walls, Brenda Krutsinger
Library—Media Coordinator (.50 Month): Dawn Taylor
Before School Supervision: Mike Dollins
Lunch Hour Supervision: Mike Dollins
ocational Program—Coordinator (.50 Month): Dallas Terry
Driver Ed. Behind-the-Wheel Instruction ($33/Hour): Kim Wheeler, Mike Butler, Jeff Hanson, Greg Storm, Mark Albertini

Roll call: Swims, Tsung, VanWinkle, Dababneh, Flowers and Pohlman voted yes. Nay, none. Motion carried.

Employment of 2023-24 Restorative Practice Specialist Grant Employee: Motion by Swims, seconded by Pohlman, to employ Jimi Bradley as a 2023-24 Restorative Practice Specialist grant employee contingent upon adequate grant funding and timely receipt of those funds. The employment period will be ten-months, beginning July 27, 2023, and ending ten days after the last day of school, with a salary of $42,259.00. Roll call: Tsung, VanWinkle, Dababneh, Flowers, Pohlman and Swims voted yes. Nay, none. Motion carried.

2023-24 Volunteers: Motion by Pohlman, seconded by Swims, to approve the following 2023-24 volunteers as presented: Crystal Honold, Volunteer Swim Coach; Chris Shelton, Volunteer Bass Fishing Coach. Roll call: VanWinkle, Dababneh, Flowers, Pohlman, Swims and Tsung voted yes. Nay, none. Motion carried.

Executive Session—None

For Your Information Items:
CCHS Retiree Luncheon: Wednesday, May 31, 2023
Helen Aldridge-Bottje: Science Teacher 1999-2023; 24 Years
Rannetta Halteman: Athletic Dept./Faculty Secretary 1990-2023; 33 Years 
Rebecca Cissell: Secretary to the Principal 1999-2023; 24 Years

Next Board of Education Meeting: Thursday, June 15, 2023

Adjournment: The meeting adjourned at 7:11 p.m.