October 2022 School Board Meeting Minutes


The regular meeting of the Board of Education of School District 165 was held in the Carbondale Community High School Cafeteria, 1301 East Walnut Street, Carbondale, Illinois, on Thursday, October 20, 2022, at 6:00 p.m.

Upon roll call, the following members were present:

Linda Flowers                         Christopher Swim      
Lana Galan (Remote)             Francis Tsung (Remote) 
Wendell Pohlman                   Julie VanWinkle 
Steven Sabens                        

Also present were: 

Daniel Booth                           Ryan Thomas 
Ray Toliver Jr.                        Ethan Graham

Approval of Minutes: Motion by Swims, seconded by Flowers, to approve the minutes of the regular meeting of September 22, 2022. Roll call: Flowers, Galan, Pohlman, Sabens, Swims, Tsung and VanWinkle voted yes. Nay, none. Motion carried.

Old Business—None

Public Comments—None

FOIA Requests: The Board received a listing of the 2022-23 FOIA Requests received to date.

Payment of Bills: Motion by Swims, seconded by Flowers, to pay the remaining bills for the month of September 2022; and, those available for payment for the month of October 2022. Roll call: Galan, Pohlman, Sabens, Swims, Tsung, VanWinkle and Flowers voted yes. Nay, none.  Motion carried.

ESSER II and ESSER III Grant Expenditures: The Board received an update on the ESSER II and ESSER III Grant expenditures.

Principal’s Report: Mr. Thomas reported on

School-Wide Goals

1.  Grades – 70% of students w/2.75 GPA -- Average Quarter 1 GPA = 2.91

2.  Attendance – 75% of students w/91% attendance rate or better -- Current – 75.1% of student /91% or better

3.  Referrals – less than 5,700 disciplinary referrals -- Current – 30/day = 5,250 pace

4.  Tardies – less than 7,500 tardies -- Current – 53.8/day = 9,422 pace

Superintendent’s Report: Mr. Booth reviewed his Superintendent’s Report for the Board:

Construction Updates

The cafeteria project is on schedule. The roof and structural steel have been completed. The windows have been removed and HVAC piping has been installed. The next steps are the remaining concrete to be poured, and completion of the HVAC and electrical connections. The January completion date is still an estimation.

The high school addition boiler work is going smoothly on the 2003 addition boilers. Completion is anticipated November 1.

A&W is progressing on the high school original building boiler project and anticipate being done before mid-November.

Glandt Roofing is waiting on final materials to begin the roof replacement project.  The job should take about four weeks once it begins.

The pole barn and weight room/storage projects began the first week of September and good progress is being made.  The framing and metal have been applied to the building. The project should be completed by December.

The Walnut Street security entrance project will begin before November 1 and should be completed in January.  The Walnut Street entrance will be closed until the project is finished.

The administration is relooking at Career and Technical Education Department plans to set a path forward.  They will have a direction on this project within the month.

The Building and Grounds Committee will meet on October 27 to review the construction list compiled last school year. They will also discuss the next steps for projects in the District, while also celebrating all of the work that has been done over the last 12 months.

Metal Detectors

The metal detectors are on pace to be delivered in October. Once they are delivered, the training will begin on the implementation and communication with the school community on processes and procedures.

Strategic Planning Progress Updates
The following updates will be given to the Board on the strategic plan:

October – Finalize Dashboard – District/Superintendent Goals finalization
November – School Report Card Update – Goal One Action Plan Update 
January – Goal Two Action Plan Update 
February – Goal Three Action Plan Update 
March – Goal Four Action Plan Update 
April – Goal Five Action Plan Update June – Year End Strategic Plan Update

2022-23 District/Superintendent Goals: Motion by Swims, seconded by VanWinkle, to approve the 2022-23 District/Superintendent Goals:

1.  Student Growth and Achievement: Prepare all students for college, career, and post-secondary success.

            a.  Improve equity and overall student achievement while providing the necessary level of support to ensure the academic success among all student group populations.

            b.  Enhance with student input the overall student day and year through reimagining the daily schedule, course offerings, electives, periods in the day, extra-curricular activities, and other afterschool and summer learning opportunities.

            c.  Improve communication, collaboration, and alignment with all PK-8 feeder elementary districts to ready all students for high school.

2.  Learning Environment: Promote an environment that is respectful, innovative, inclusive, and supportive.

            a.  Reimagine opportunities to enhance student life skills, address student social emotional needs, and improve student behaviors, and attendance.

3.  High-Quality Workforce: Recruit, develop, and retain a high-quality workforce to ensure and strengthen workplace competencies, collaboration, and satisfaction.

            a.  Recruit and retain high-quality staff that exemplifies diversity, collaboration, and satisfaction.

            b.  Enrich certified staff professional learning that leads to innovation and project-based, real-world learning that is responsive to student voice and choice.

4.  Family and Community Partnerships: Cultivate partnerships with families and the community to support and expand learning opportunities for students.

            a.  Strengthen relationships with families through increased education, engagement, and outreach.

            b.  Enhance life, college, and career readiness through enhanced relationships with SIU, JALC, SIH and other community businesses and partners.

5.  Resources: Make effective and efficient use of resources to maximize educational success.

            a.  Continue to make facility and technology upgrades and provide better space utilization to improve learning and teaching.

Roll call: Pohlman, Sabens, Swims, Tsung, VanWinkle, Flowers and Galan voted yes. Nay, none.  Motion carried.

2022-23 District Key Performance Indicators and Targets: Motion by Swims, seconded by VanWinkle, to approve the 2022-23 District Key Performance Indicators and Targets as presented. Roll call: Sabens, Swims, Tsung, VanWinkle, Flowers, Galan and Pohlman voted yes. Nay, none. Motion         carried.

Audit Engagement Contract Extension: Motion by Swims, seconded by Pohlman, to approve the audit engagement three-year (FY23, FY24 and FY25) contract extension from Rice Sullivan as presented. Roll call: Swims, Tsung, VanWinkle, Flowers, Galan, Pohlman and Sabens voted yes. Nay, none. Motion carried.

Request to Solicit Bids for C-Wing Stair Replacement: Motion by Flowers, seconded by Swims, to solicit bids for the C-Wing stair replacement as presented.  Roll call: Tsung, VanWinkle, Flowers, Galan, Pohlman, Sabens and Swims voted yes. Nay, none. Motion carried.

Rescheduling of April 20, 2023 Board of Education Meeting: Motion by VanWinkle, seconded by Pohlman, to reschedule the Thursday, April 20, 2023, Board of Education meeting to Thursday, April 27, 2023. Roll call: VanWinkle, Flowers, Galan, Pohlman, Sabens, Swims and Tsung voted yes. Nay,    none. Motion carried.

FY22 Regional Office of Education #21 Distributive Report: The Board received the FY22 Regional Office of Education #21 Distributive Report for CCHS District #165 for their information.


Employment of 2022-23 Extra-Duty Personnel: Motion by Pohlman, seconded by VanWinkle, to employ the following 2022-23 extra-duty personnel:

Assistant Girls Track Coach I: Jason Perry (reassigned from boys team) $4,669.00

Assistant Boys Track Coach I: DeAndre Smith (reassigned from girls team): $4,669.00

Revised Assistant Boys Basketball Coach Stipends: Kobe Lewis-Moss $5,836.00, Zach O’Hagan $3,672.00, William Peyton Blewett $3,000.00

Assistant Girls Soccer Coach I: Jeff Hansen $4,669.00

Assistant Girls Soccer Coach II: Sian Person $2,335.00

Winter Weight Room Supervision: Kamen Rosado $2,335.00

Spring Weight Room Supervision: Lee Nailon $2,335.00

Assistant Wrestling Coach: Jared Ragan $5,255.00; Kolbi Caffey $2,255.00; Dennis Ragan $1,755.00; Mykel Gary $750.00; Aron Taylor $500.00

Roll call: Flowers, Galan, Pohlman, Sabens, Swims, Tsung and VanWinkle voted yes. Nay, none. Motion carried.

2022-23 Volunteers: Motion by Pohlman, seconded by Swims, to approve the following 2022-23 volunteers as presented:

Nicholas Bleyer, Wrestling Coach Volunteer

Nicholas Prettro, Wrestling Coach Volunteer

Jacqueline Seaquist, Theatre Department Volunteer

Roll call: Galan, Pohlman, Sabens, Swims, Tsung, VanWinkle and Flowers voted yes. Nay, none. Motion carried.

Executive Session—None

Closing Comments: Member Pohlman commented Dallas Terry did an amazing job at a recent CTE presentation she attended.

NAACP Freedom Fund Program: The NAACP 45th annual Freedom Fund Program is October 23, 2022, at 4:00 p.m. at the Carbondale Civic Center. 

November Board of Education Meeting: The November Board of Education meeting is Thursday, November 10, 2022.

2022 IASB Joint Annual Conference: The 2022 IASB Joint Annual Conference is November 18-20, 2022.   

Adjournment: The meeting adjourned at 6:53 p.m.

MINUTES APPROVED: November 10, 2022