September 2021 School Board Meeting Minutes

MINUTES OF THE REGULAR SCHEDULED MEETING OF THE BOARD OF EDUCATION CARBONDALE COMMUNITY HIGH SCHOOL DISTRICT 165, CARBONDALE, ILLINOIS HELD SEPTEMBER 23, 2021

The regular scheduled meeting of the Board of Education of School District 165 was held in the Carbondale Community High School Cafeteria, 1301 East Walnut Street, Carbondale, Illinois, on Thursday, September 23, 2021, at 6:00 p.m.

Upon roll call, the following members were present:

Linda Flowers                         Steven Sabens (Remote)
Wendell Pohlman                   Julie VanWinkle                                

The following member were absent:
Lana Galan                             Francis Tsung
Christopher Swims

Also present were:

Daniel Booth                          Jenna Jamison
Ray Toliver, Jr.                       Rasheeda Love
Ryan Thomas

President Sabens declared a quorum present and the regular scheduled meeting of September 23, 2021, was called to order.

Public Hearing: 2021-22 Proposed Budget: President Sabens opened the public hearing to receive public comments on the 2021-22 proposed Budget. Ray Toliver, Jr. reviewed the 2021-22 proposed Budget.  

Motion by Flowers, seconded by VanWinkle, to close the public hearing on the 2021-22 proposed Budget.  Roll call: Flowers, Pohlman, Sabens and VanWinkle voted yes. Nay, none.  Motion carried.

Approval of Minutes: Motion by VanWinkle, seconded by Flowers, to approve the minutes of the regular scheduled meeting and executive session of August 19, 2021. Roll call: Pohlman, Sabens, VanWinkle and Flowers voted yes. Nay, none. Motion carried.

Old Business—None

Public Comments—None

IASB Master Board Recognition Program: Dr. Linda Flowers was named a 2021 Master Board Member for the second year in a row by the Illinois Association of School Boards.  Christopher Swims was named a 2021 Master Board Member-Level 1.

2021-22 FOIA Requests: The Board received a listing of the 2021-22 FOIA requests for their review.

Payment of Bills: Motion by Flowers, seconded by VanWinkle, to pay the remaining bills for the month of August 2021; and, those available for payment for the month of September 2021. Roll call:  Sabens, VanWinkle, Flowers and Pohlman voted yes.  Nay, none.  Motion carried.

Building and Grounds Committee: The Board received a Building and Grounds Committee Report in their packet. The committee met on September 7, 2021 with District Architect Paul Lunsford and toured the campus. Mr. Lunsford reviewed the renovations that had been completed to date, and what the future renovations would be. The committee will prioritize projects according to the greatest need at their next meeting.  Committee member, Wendell Pohlman, said one of the greatest needs for everyone was storage space.

Principal’s Report: Mr. Thomas passed out copies of the CCHS Clubs & Organizations Guide to the Board for their review.  He said there were 55 active clubs and organizations this year.  He advised the Board of the upcoming athletic events and activities. He said Homecoming would be October 4-8, 2021. The Homecoming Dance will be held outside on Bleyer Field.

Superintendent’s Report: Mr. Booth reviewed his Superintendent’s Report for the Board:

Enrollment Numbers:

Currently, there are 981 students in the system.  There are 20 that are placed alternatively at the former Ward, Choate, etc.  That leaves 961 students in the building every day.  Five of those students are 8th graders here for Accelerated Geometry.

956 High school aged students in the building

5 Eighth grade students in Accelerated Geometry 

Quarantine and Isolation data through 9/17

Student:
Isolation - 13
Quarantine - 15

Faculty/Staff:
Isolation - 1
Quarantine – 0

Total for School Year:

Positive Cases – 37
Quarantines – 37

Vaccinations:

153 of 180 (85%) teachers, support staff members, coaches, and volunteers are vaccinated.
76 of 82 (93%) of teachers are vaccinated.
We have administered 141 rapid tests, with 5 revealing a positive result. 

Strategic Planning Dates:
1. October 8, 2021 - Orientation 9:00 - 11:30 (Virtually)
2. October 27, 2021 - Data Retreat 8:30am - 3:00pm (In-person at CCHS)
3. November 19, 2021 - Vision Retreat 8:30am - 3:00pm (In-person at CCHS)
4. December 9, 2021 - Setting Direction Retreat 8:30am - 3:00pm (In-person at CCHS)
5. January 3, 2022 - Final Meeting of Planning Team - 12:30 - 3:00 (Virtually)

Julie Van Winkle and Dr. Linda Flowers will serve on the committee to represent the Board.

SRO Agreement Review Committee – First meeting date will be October 4, 2021

Building and Ground Committee – Next meeting date will be October 12, 2021

2021-22 District-Wide Goals:  Mr. Booth requested the Board’s thoughts/input in preparing the 2021-22 District-Wide Goals.  He said the main goal this year would be the Strategic Plan. The 2021-22 District-Wide Goals will be approved at the October 21, 2021, Board meeting.

ESSER Grant III Bid Requests: Motion by VanWinkle, seconded by Flowers, to solicit bids for the following Elementary and Secondary School Emergency Relief Grant III projects per the recommendation of District Architect Paul Lunsford:

Roof Replacements (Music/Tech wing)         $510,600.00
Shop CTE Renovation/Addition                    $820,000.00
Walnut Street Security Addition                    $215,000.00
D-Wing Science Addition                              $1.6 Million
Boilers and tunnel piping replacement          $1 Million

Roll call: VanWinkle, Flowers, Pohlman and Sabens voted yes. Nay, none. Motion carried.

Approval of 2021-22 Budget: Motion by Flowers, seconded by VanWinkle, to approve the proposed Budget for the 2021-22 school year as presented. Roll call: Flowers, Pohlman, Sabens and VanWinkle voted yes. Nay, none. Motion carried.

Acceptance of 2020-21 Audit and Report on Shared Services or Outsourcing: Motion by VanWinkle, seconded by Flowers, to accept the 2020-21 Audit as presented; and, to acknowledge the Report on Shared Services or Outsourcing contained in the audit (on page 38) for posting on the district website. Roll call:  Pohlman, Sabens, VanWinkle and Flowers voted yes. Nay, none. Motion carried.

FY22 School Maintenance Project Grant: Motion by VanWinkle, seconded by Flowers, to submit the FY22 School Maintenance Project Grant application as presented. Roll call: Sabens, VanWinkle, Flowers and Pohlman voted yes. Nay, none. Motion carried.

2021-22 Textbook List: The Board received the 2021-22 Textbook List for their review.

FY21 ROE #21 Distributive Report For CCHS: The Board received the FY21 Regional Office of Education #21 Distributive Report for CCHS District 165 for their review.

Resignations/Retirements: Motion by Flowers, seconded by VanWinkle, to accept the retirement of Iva Katie Behrens (cook) effective November 1, 2021.  Roll call: VanWinkle, Flowers, Pohlman and Sabens voted yes. Nay, none. Motion carried.

Employment of 2021-22 Extra-Duty/Extended-Time Personnel: Motion by VanWinkle, seconded by Flowers, to employ the following 2021-22 extra-duty/extended-time personnel:

Extra-Duty Personnel:
Assessments Coordinator: Terri Goodin $2,388.00
Head Girls Basketball Coach: Tracy Hill $9,924.00
Assistant Girls Basketball Coach: Jimi Bradley $5,836.00
Boys Bowling Coach: Kaylan Talley $4,669.00
Girls Bowling Coach: Kaylan Talley $4,669.00
Assistant Boys Basketball Coach: Kobe Lewis-Moss $4,108.00#, Clyde Hurley $3,500.00, Joshua Calloni $3,500.00, Unree Westley $2,004.00 and Elwyn Smith II $2,004.00
Assistant Boys I & II Track Coaches: DeAndre Smith $2,334.67#, Ashley Ziegler $2334.67# and Jason Perry $2,334.67#
Assistant Girls I & II Track Coaches: DeAndre Smith $2,334.67#, Ashley Ziegler $2334.67# and Jason Perry $2,334.67#
#They are already employed. This is an adjustment in the stipend.

Extended-Time Personnel:
Hannah Nelson, CNA Clinical Instructor (Employment retroactive to September 17, 2021, at the rate of $33.00 per hour; with 90 hours maximum.)

Roll call: Flowers, Pohlman, Sabens and VanWinkle voted yes. Nay, none. Motion carried.

Employment of Cook: Motion by VanWinkle, seconded by Flowers, to retroactively employ Tonni Kerrens as a full-time cook at the rate of $13.85 per hour for the 2021-22 school year effective August 23, 2021.  Roll call: Pohlman, Sabens, VanWinkle and Flowers voted yes. Nay, none. Motion carried.

Employment of Teacher Aide: Motion by Flowers, seconded by VanWinkle, to retroactively employ Jessica Broderick as a Teacher Aide at the rate of $13.80 per hour for the 2021-22 school year effective August 23, 2021.  Roll call: Sabens, VanWinkle, Flowers and Pohlman voted yes. Nay, none. Motion carried.

Employment of Maintenance Technician: Motion by VanWinkle, seconded by Flowers, to employ John Lee as a Maintenance Technician at the rate of $17.50 per hour for the 2021-22 school year.  Roll call: VanWinkle, Flowers, Pohlman and Sabens voted yes. Nay, none. Motion carried.

2021-22 Volunteers: Motion by Flowers, seconded by VanWinkle, to approve the following 2021-22 volunteers as presented:

Darrion Brown, Athletic Team Manager Volunteer
Jennifer Robertson, Interact Club Volunteer

Roll call: Flowers, Pohlman, Sabens and VanWinkle voted yes. Nay, none. Motion carried.

Closing Comments—None

October Board Meeting: The next Board of Education meeting will be Thursday, October 21, 2021.

Executive Session—None

Adjournment: The meeting adjourned at 6:41 p.m.

MINUTES APPROVED: OCTOBER 21, 2021